Chapter By-Laws

For By-Laws of the BMW Car Club of America, please visit this link:

The Patroon Chapter By-Laws are presented below. Revisions Approved on April 11, 2012. Underlines are additions, strikeouts are deletions. The prior By-Laws are at the bottom of the page.

 

Chapter Bylaws

PATROON CHAPTER,
BMWCCA, INC.
BYLAWS

Article 1. Name

Patroon Chapter, BMWCCA, Inc. as incorporated in the State of New York on August 1, 1978.  Hereinafter referred to as the “Chapter”.

Article 2. Purpose

Insofar as permitted to a Not-for-profit corporation as defined by the State of New York, to promote interest related to motor touring. In addition, the purpose is to enhance the BMW ownership experience for members by providing publications, services and support and activities that promote camaraderie and encourage social awareness and personal responsibility

Article 3. Location

Meetings will be held at a location chosen by the President and/or Executive Board. For Corporate matters, the address of the Chapter shall be that of: P.O. Box 3713, Albany, New York 12203-0713

Article 4. Membership

Section 1. Requirement. Limited to anyone interested in BMW automobiles.

Section 2. Active Member. Limited to members of the BMW Car Club of America, Incorporated.(BMW CCA)

Section 3. Associate Membership. An active member may request that a member of his/her immediate family be designated as a chapter member. (Immediate family shall mean: Mother, Father, Wife, Husband, Daughter, Son, Sister, Brother.)

Section 4. Dues. Active and associate membership dues cost will be set by the BMW Car Club of America, Inc.

Section 5. Loss of Membership
1) Member shall forfeit membership if annual membership dues are failed to be paid after thirty (30) days from notification from BMW CCA that dues are to be paid; or 2) A member may be suspended or removed from the Chapter by a 2/3 vote of the Chapter Board of Directors. (Does not include removal from BMW Car Club of America.)

Article 5. Elections

Section 1. Any member may nominate a member in good standing for any position on the Board of Directors.

Section 2. The Executive Board may appoint a nominating committee (consisting of voting members) which may nominate any candidates for office. The report of the committee will be made to the membership at least thirty (30) days before the annual meeting. All nominees must have been member in good standing for at least six (6) months prior to the annual meeting.

Section 3. Election of officers will be held by secret ballot at the annual meeting. Ballots must be distributed to the membership and postmarked at least twenty one (21) days prior to the date of the annual meeting. Ballots returned by mail must be received by the Chapter no later than the date specified on the ballot

Section 4. If a vacancy occurs between elections, the vacancy shall be filled by a voting member, appointed by the Executive Board. The Executive Board may also, at its discretion, appoint a voting member to assume the duties of any officer who is absent or incapacitated to the point of not being able to perform the duties of that off ice.

Article 6. Officers

Section 1. The Chapter shall have a President, Vice President, Secretary, and Treasurer, all of whom shall be members of the Executive BoardIn addition there will be 6 additional members in good standing elected to the board as Members At-Large.  These two groups shall comprise the “Board of Directors”.

Section 2. All executive officers shall hold office for a period of one year, or the period of time which exists between successive “annual” meetings.  Members At-Large of the Board of Directors shall be elected to a 3 year term or a period of time which exists between three successive “annual” meetings.

Section 3. Any member of the Board of Directors shall have the right to resign by submitting his or her resignation in writing to the remainder of Board.

Section 4. An executive officer may be removed by 2/3 vote of the members present at any meeting plus votes of members using absentee ballots. Further a motion for an officer’s removal must be made, and the Chapter membership must be advised of the vote meeting date, thirty (30) days before the meeting of the vote.

Article 7. Officers Duties

Section 1. The President shall be the main operating officer of the Chapter. He shall supervise the general operations and business affairs of the Chapter, call meetings of the Board of Directors and membership, and preside at these meetings. The President and Treasurer shall be the only persons authorized to sign and issue Chapter checks.

Section 2. The Vice President shall assist the President, and in the absence of the President, execute the President’s duties. The Vice President shall also direct the activities of the Chapter.

Section 3. The Secretary shall maintain minutes of all meetings, maintain correspondence, keep all Chapter records except financial, and perform other duties as assigned by the Board. The Secretary shall have a copy of the National and Chapter Bylaws at all meetings.

Section 4. The Treasurer shall be responsible for presenting an annual budget for Board of Directors approval, assuring that all financial transactions are consistent with the approved budget, and that adequate internal controls are in place to protect the financial resources of the chapter and for keeping the Board of Directors informed about the financial status of the chapter.

 

Article 8. Meetings

Section 1. Except as otherwise provided, Meetings will be called by the President or Board when necessary or suitable to the activities of the Chapter.

Section 2. The Board shall meet at such times as they may rule or at the call of the President.

Section 3 The Secretary or appointee shall notify all Chapter members of all general meetings of the Corporation by written notice, mailed and postpaid at least five days before the meeting date.

Section 4. One percent (1 %) of the voting members on record or a majority of the Board shall constitute a quorum.

Section 5. The annual meeting shall be held within the first two months of the year.

 

Article 9: Corporation Powers

Section 1. Except as herein otherwise provided, the Board shall exercise all powers of management of the corporation.

Section 2. The Board may name a membership or other such committee if it sees fit, or may act as a whole. It may delegate to the President the power to appoint any committee.

Section 3. It shall be the policy of the Board to consult the members on any matters involving the general welfare and conduct of the Chapter. Failure to do so shall not affect any vote of the Board.

Article 10. Personal Liability

Section 1. All persons or corporation extending credit to, contracting with, or having any claim against the Chapter or Board, shall look only to the funds and the property of the Chapter for payment of any debt, damages, judgment, decree, or any other money that may become due and payable to them from the Chapter or the Board so that neither the members of the Chapter nor its Board are personally liable therefor.

Article 11. Corporation Seal

Section 1. The custody of the seal shall remain with the Treasurer.

Article 12. Amendments

Section 1. An amendment of these bylaws may be proposed to the membership by:
a) a 3/4 vote of the Executive Board at any time.
b) any two or more voting members if their proposed amendment carries a regular Chapter meeting by a 2/3 vote of the voting members present. A proposed amendment will be adopted by a 2/3 vote of the voting members present at any meeting plus those of members using an absentee ballot. Notice of a proposal must be made to the membership one (1) month before the voting date.

Patroon Chapter
BMWCCA, Inc.
Revised November 30th, 2011

 

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The Prior Patroon Chapter By-Laws are presented below:

PATROON CHAPTER,
BMW CCA, INC.
BYLAWS (Revised 08194)

Article 1. Name

The Patroon Chapter of the BMW Car Club of America, Incorporated. (Hereinafter referred to as the Chapter. “)

Article 2. Purpose

Insofar as permitted to corporations without profits, to promote interest in motoring, touring activities, and to encourage safe and skillful driving classes, publications, and activities related to motor touring, including the purchase, rental and leasing of all kinds of property real and mixed for carrying out such activities.

Article 3. Location

Meetings will be held at a location chosen by the President and/or Executive Board. For Corporate matters, the address of the Chapter shall be that of: P.O. Box 902, Latham, New York ‑ 12110

Article 4. Membership

Section 1. Requirement Limited to anyone interested in BMW automobiles.
Section 2. Active Member. Limited to members of the BMW Car Club of America, Incorporated.(BMW CCA)
Section 3. Associate Membership An active member may request that a member of his/her immediate family be designated as a chapter member. (immediate family shall mean: Mother, Father, Wife, Husband, Daughter, Son, Sister, Brother.)
Section 4. Dues Active and associate membership dues cost will be set by the BMW Car Club of America, Inc.
Section 5. Loss of Membership
1) Member shall forfeit membership if annual membership dues are failed to be paid after thirty (30) days from notification from BMW CCA that dues are to be paid; or 2) A member may be suspended or removed from the Chapter by a 2/3 vote of the Chapter Board of Directors. (Does not include removal from BMW Car Club of America.)

Article 5. Elections

Section 1. Any member may nominate a member in good standing for any position on the Board of Directors.

Section 2. The Executive Board may appoint a nominating committee (consisting of voting members) which may nominate any candidates for office. The report of the committee will be made to the membership at least thirty (30) days before the annual meeting. All nominees must have been member in good standing for at least six (6) months prior to the annual meeting.

Section 3. Election of officers will be held by secret ballot at the annual meeting. Ballots must be mailed to the membership and postmarked at least twenty one (21) days prior to the date of the annual meeting. Ballots returned by mail must be received by the Chapter no later then the date of the annual meeting.

Section 4. If a vacancy occurs between elections, the vacancy shall be filled by a voting member, appointed by the Executive Board. The Executive Board may also, at it’s discretion, appoint a voting member to assume the duties of any officer who is absent or incapacitated to the point of not being able to perform the duties of that off ice.

Article 6. Officers

Section 1. The Chapter shall have a President, Vice President, Secretary, and Treasurer, all of whom shall be members of the Executive Board. (Here after referred to as the ” Board “.)

Section 2. All officers shall hold office for a period of one year, or the period of time which exist between successive “annual” meetings.

Section 3. Any officer shall have the right to resign by submitting his or her resignation in writing to the Board.

Section 4. An officer may be removed by 2/3 vote of the members present at any meeting plus votes of members using absentee ballots. Further; A motion for a officers removal must be made, and the Chapter membership must be advised of the vote meeting date, thirty (30) days before the meeting of the vote.

Article 7. Officers Duties

Section 1. The President shall be the main operating officer of the Chapter. He shall supervise the general operations and business affairs of the Chapter, call meetings of the Board of Directors and membership, and preside at these meetings. The President and Treasurer shall be the only persons authorized to sign and issue Chapter checks.

Section 2. The Vice President shall assist the President, and in the absence of the President, execute the Presidents duties. Shall also direct the activities of the Chapter.

Section 3. The Secretary shall maintain minutes of all meetings, maintain correspondence, keep all Chapter records except financial, and perform other duties as assigned by the Board. The Secretary shall have a copy of the National and Chapter Bylaws at all meetings.

Section 4. The Treasurer shall be responsible for all Chapter funds, keeping the Chapter financial transaction records, making expenditures authorized by the Board, and submitting financial statements. No person shall incur an obligation to, nor commit the credit of the Chapter, except as specifically authorized by the Board. The Treasurer and President shall be the only persons authorized to sign and issue Chapter checks.

Article 8. Meetings

Section 1. Except as otherwise provided, Meetings will be called by the President or Board when necessary or suitable to the activities of the Chapter.

Section 2. The Board shall meet at such times as they may rule or at the call of the President.

Section 3 The secretary or appointee shall notify all Chapter members of all general meetings of the Corporation by written notice, mailed and postpaid at least five days before the meeting date.

Section 4. One percent (1 %) of the voting members on record or a majority of the Board shall constitute a quorum.

Section 5. The annual meeting shall be held within the first two months of the year.

Article 9: Corporation Powers

Section 1. Except as herein otherwise provided, the Board shall exercise all powers of management of the corporation.

Section 2. The Board may name a membership or other such committee if it sees fit, or may act as a whole. It may delegate to the President the power to appoint any committee.

Section 3. It shall be the policy of the Board to consult the members on any matters involving the general welfare and conduct of the Chapter. Failure to do so shall not affect any vote of the Board.

Article 10. Personal Liability

Section 1. All persons or corporation extending credit to, contracting with, or having any claim against the Chapter or Board, shall look only to the funds and the property of the Chapter for payment of any debt, damages, judgment, decree, or any other money that may become due and payable to them from the Chapter or the Board so that neither the members of the Chapter nor it’s Board are personally liable therefor.

Article 11. Corporation Seal

Section 1. The custody of the seal shall remain with the Treasurer.

Article 12. Amendments

Section 1. An amendment of these bylaws be proposed to the membership by:
a) a 3/4 vote of the Executive Board at anytime.
b) any two or more voting members if their proposed amendment carries a regular Chapter meeting by a 2/3 vote of the voting members present. A proposed amendment will be adopted by a 2/3 vote of the voting members present at any meeting plus those of members using an absentee ballot. Notice of a proposal must be made to the membership one (1) month before the voting date.

NOTICE These Chapter Bylaws Should Be Read By All Patroon Chapter Members. Any And All Comments Will Be Heard October 11, 1994 At The Membership Meeting At Which Time A Membership Vote Will Be Taken For The Approval Of These Bylaws.

Bill Jenkins
President
Patroon Chapter, Inc.
BMW Car Club of America, Inc.
August 10, 1994

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